Alien Registration System

Each notice below is about existing systems. For information about new systems, please check the website for the Immigration Bureau of the Ministry of Justice below:
http://www.immi-moj.go.jp/newimmiact_1/en/index.html
http://www.immi-moj.go.jp/english/newimmiact/newimmiact_english.html

Alien registration

Foreigners who have entered Japan and foreigners who were born in Japan must register as aliens. It is essential to be issued with an alien registration card, which may also be described as proof of identity, and to carry it with you at all times when you leave your residence.

1 Initial alien registration

After entering Japan, persons who intend to stay in Japan for more than 90 days must register as aliens at the administrative office of the municipality where they reside within 90 days of arriving in the country (this is not necessary for persons who will leave Japan within 90 days).

Even infants with foreign nationality who have been born in Japan (who do not possess Japanese nationality) must be registered as aliens within 60 days of their birth.

The person themselves should request the registration at the municipality’s administrative office, but in the case of persons under 16 or in the case of special circumstances such as sickness, relatives over the age of 16 who live with the person concerned may make the request on the person’s behalf.

1-1 Upon arrival in Japan

Necessary documents Where to submit application/enquiries From when/until when Fee
  1. Application form for alien registration (You can get the forms at your municipality’s administrative office)
  2. Passport
  3. Photographs (2 identical)
    •4.5cm x 3.5cm
    •Taken within the previous six months
    •Upper body, without a hat
    * This is not necessary in the case of persons under 16
    <In the event that a representative makes the application on the foreigner’s behalf>
  4. Alien registration card of the representative
  5. Doctor’s medical statement if the foreigner is sick, etc.
Administrative office of the municipality where you reside Within 90 days of entering Japan Free

1-2 When a child is born

Necessary documents Where to submit application/enquiries From when/until when Fee
  1. Application form for alien registration
    (You can get the forms at your municipality’s administrative office)
  2. 2 Proof of birth registration or Maternal and Child Health Handbook etc.
    * In cases where the birth was registered at a place other than the administrative office of the municipality where you reside, the proof of birth registration is necessary.
Administrative office of the municipality where you reside Within 60 days of the birth Free